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Pop-up Libraries

Demonstrate how to host a pop-up library at UNT.

Part 1: Receiving Requests and holds

For use by GSAs when assisting with pop-up events

GSAs

Occasionally, Ask Us will receive a list of books by faculty and staff requesting to use the pop-up book cart. If you receive a request during your shift please follow the steps below:

  1. Download a copy of the document and save in the Outreach 2.0 Teams Channel files.

  2. Open Sierra and pull up the account "Office-Access Services Pop-up Library" or Barcode: 2875653246.

  3. Open the Holds tab and press "Add Holds

4. Place the books on hold by Call Number to ensure it is the correct copy. Hold selected items or if there are multiple, hold copy returned soonest.

5. Once you have placed holds on all of the books reply to the email using the template below and cc the Student Engagement Librarian. 

"We have received your request and begun processing. We will notify you when the book cart is ready for pick up"

6. Move the email to the Pop-Up Folder

 

Once all the requested titles are received in the GSA cubicle, the holds will need to be cancelled. If the books are on hold, they will not be able to be placed on the Pop-Up Library Course Reserve.  

  1. Locate the Access Services First Floor Book Displays account in Sierra (P: 2875653246). 

  1. “Holds” 

  1. Click “All” > “Cancel Holds”

 

 

Part 2: Placing Books on Reserve

By adding items to the Pop-Up Library Reserve, this changes the item's location in Sierra from the book's original location to that of the Pop-Up Library. 

  1. Sierra: Function --> Course Reserves 

  2. Using rCOURSE, search “UNT Pop-up Event” 

  3. Select UNT Pop-Up Library Event. 

  4. Select “Add Items”  

  5. Using bBARCODE, scan the book’s barcode 

  6. Select “Add Selected Item(s)” 

  7. Click “OK” (Don’t change location code yet) 

  8. Continue steps 6-8 for the rest of the books 

  9. After adding every book, click “All” then “Change Status” 

  10. Change location to “wex” (everything else stays the same) and click “OK” 

Part 3: Checking-in Books

Books may have a status other than “available” which will prevent them from being checked out. Checking in the books after placing them on reserve will revert their status back to “Available” and allow patrons to check them out.  

  1. In Sierra, go to “Check in” 

  1. Scan books. 

 

Part 4: Assembling the Book Cart

Add books to the Pop-Up Library cart once they have been added to the course reserve. Some things to keep in mind: 

  1. Place larger items on the top of the cart because they may not be easy to remove from lower shelves. 

  1. Balance out the weight of the cart to reduce how much it pulls left or right when pushed. 

Part 5: Clearing the Course Reserve

When the book cart has been returned, please: 

  1. Remove items from previous display. To do this select “All” then “Remove Items.” The location code of each book should return to what it was before you placed the books on reserve.  
  2. If prompted to delete the course reserve, select “no.”

 

3. Finally, place items on the reshelving cart by the check-in computers so they can be checked in and returned to the shelves.

For more details on processes read Pop-Up Library Circulation Workflow