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Introduction to Civic Engagement
As a United States citizen, it is your right and civic duty to vote, contact your representatives, and contact other government officials to express your informed opinion on current and potential legislation, national issues, local needs, etc. Use this guide to identify and contact federal, state, local officals.
Tips on Communicating with Government Officials
Emails and letters are effective ways to communicate with elected and other government officials. Below are some tips on contacting and communicating with your elected official.
1. Be Original- Consider writing your own original correspondence. While many organizations can provide you a pre-written letter or postcard that you simply sign, many legislators consider a thoughtful, original letter from a constituent worth 1000 of the pre-written letters. Feel free to use a pre-written letter as a base to rework with your own words.
2. Stay Brief- Government officials are usually very busy. The maximum length of a letter/email should be 1 page. Keep in mind that the letter will probably be read by a legislative aid, so a brief letter is best.
3. State Who You Are and What You are Writing About- Identify yourself as a constituent and why you are writing in the first place first paragraph. This will keep your letter brief. However, refrain from using lines such as "As a citizen and a taxpayer..." and never make a threat. Also, if you know the bill name or number state it in the first paragraph.
4.Personalize Your Letter/Email- If the legislation you are writing about will affect you personally, tell the legislator about it. Write a brief personal story about what the legislation will/will not do for you and/or your community.
5.Personalize Your Relationship- The more you can personalize your relationship with the legislator, the stronger your letter/email will be. If you worked on his/her campaign, or donated money to the legislator or their party, say so. If you ever met the legislator, briefly mention this in your letter.
6.Three Points- In keeping your correspondence short, consider making no more than three main points. Flush out your three strongest points and stick with them.
7. Be Respectful- "Dear Idiot" will probably send your, however taking a firm position on an issue is fine. Do not use profanity. Even if your legislator is not the person you voted for, remember to be respectful.
8. Include Your Address in Your Signature, Even in Email- Legislators are busy people and you should also never demand a response. However some legislators will take the time to write back, but they cannot if you do not include your address. Including your address also affirms the fact that you are a constituent.
9. Proper Address- Below are the ways to address your letters:
Dear Mr. President:
Dear Mr. Vice President:
To The Honorable Senator (Name):
To The Honorable Representative (Name):
10. Follow up- After you have contacted your elected official, follow up on what they did. If he/she voted the way you wanted, consider contacting them to thank him/her. If your legislator did not vote the way you wanted, consider contacting them and respectfully express your disappointment. In any follow-up letter/email, mention the fact that you wrote him/her before the vote was taken.